The Ultimate Event Planning Checklist

1. Set Your Event Objectives and Budget

The first step in planning is determining your event's goals and budget. Ask yourself:

• What’s the main goal of the event? (e.g., celebration, networking, or fundraising)
• Who is your target audience?
• What is your budget cap, including a cushion for unexpected expenses?

2. Select the Ideal Venue

Choosing the right venue is one of the most important aspects of event planning. Look for a space that matches your event’s size, style, and logistical needs. Claridge features a wide range of adaptable venues suitable for corporate gatherings, weddings, and more.

• Check if the venue is available for your chosen event date.
• Ensure it offers necessary amenities like AV equipment, seating, and parking.
• Take a tour of the venue to ensure it aligns with your expectations.

3. Create a Detailed Timeline

A clear timeline ensures all tasks are completed on time. Break your timeline into these stages:

• Before the Event: Invitations, vendor coordination, and rehearsals.
• Event Day: Setup, guest arrivals, scheduled activities, and takedown.
• Post-Event: Cleanup, feedback collection, and follow-ups.

4. Handle Vendor Coordination and Services

You might need to coordinate with vendors such as caterers, florists, and entertainers. Here’s how to handle vendor coordination:

• Make sure to book your vendors ahead of time to secure their services.
• Ensure that all contracts and payment arrangements are confirmed.
• Create a contact list for vendors to ensure smooth communication during the event.

5. Plan for the Unexpected

Despite careful planning, surprises can occur—be prepared with a contingency plan.

• For outdoor events, have a weather backup plan in place.
• Bring extra supplies (e.g., chargers, pens, tape).
• Have a reliable team in place to take care of unexpected changes.

Why Claridge is the Perfect Choice for Your Event?

Claridge makes event planning easier with flexible venues and personalized support for every occasion. Let us help you create an unforgettable experience.